MICROSOFT WORD  – LAB 3

CREATING AND MODIFYING AN OUTLINE - The Outline toolbar displays three outline symbols (,, and ) to identify levels of topics in the outline.

· Open a blank Word document.

· Click: Outline view.

· Type desired headings.

· Drag the Outline symbol to the right to demote a heading at a lower level.

· Drag the Outline symbol to the left to promote a heading to a higher level.

· Drag the Outline symbol up or down to move a heading to a different location.

COLLAPSING AND EXPANDING THE OUTLINE

· Collapse the document to show headings only for easier viewing and to reorganize an outline structure.

· Part of the body text below each heading can also be displayed.

· The following table indicates how to collapse and expand text displayed in Outline view.

To Collapse                                    Do This

Text below a specific heading level  Click the numbered button for the lowest heading you want to display.
All subheadings and body text under a heading Double-click next to the heading.
Text under a heading, one level at a time Click the heading text, then click .
All body text Click button.
All body text except first line Click Show First Line Only.

To Expand                                     Do This

All headings and body text Click button.
All collapsed subheadings and body text under a heading. Double-click next to heading or body text.
Collapsed text under a heading, one level at a time Click the heading text, then click .

 

HEADING STYLES

· Word includes 75 styles, each representing a set of formats with an assigned name.

· The styles may include any character and paragraph formats.

· Heading and subheading styles are used for topics within the outline hierarchy.

USING CLICK AND TYPE

· The Click and Type feature is available only in Print Layout view.

· It is used to quickly insert text, graphics, and other items in a blank area of a document.

· Formatting "zones" control the formatting that will be applied after double-clicking at a particular location.

· The Click and Type pointer icon, , indicates which formatting is applied when the location is double-clicked.

 

CREATING THE TABLE OF CONTENTS - you can generate a table of contents from headings in the document.

Move to area where you want the table of contents to be displayed

Select Insert, Index and Tables

Select Table of Contents tab

Select a format (Formal, Modern, Elegant)

Show Levels box will display the number of headings

Select OK (leaders [dots] separate headings and page umbers)

 

CENTERING A PAGE VERTICALLY -To center information vertically on a page:

· Select: All text on the page.

· Choose: File/Page Setup.

· Select: The Layout tab.

· Select: Center from the Vertical Alignment drop-down list.

· Select: Selected Text from the Apply to drop-down list.

· Click: .

 

 

CREATING FOOTNOTES - a footnote is a source reference printed at the bottom of the page on which the source appears. To create a footnote:

Move to the end of the text that a footnote will reference

Select Insert, Footnote

Select OK

(Window splits into two panes; document and note pane. Type the footnote information in the note pane and it can be formatted just like any other text in a document)

Type footnote

Switch back and forth by pressing F6

Word will automatically adjust footnote numbers if you insert an additional footnote between existing footnotes; you delete a footnote by deleting the footnote number inside the document

To view a footnote:

Select View, Footnotes or double-click the footnote number in the document

To close the note pane:

Double-click the footnote number in the note pane

 

USING THE DOCUMENT MAP - To help locate and move through the document, you can use the Document Map feature. The workspace is divided into two panes:

1) The windowpane displays the text in 12 points and text wraps to fit the window space.

2) The Document Map pane displays the headings in your document.

Click: or

Choose: View/Document Map to display it.

3) Click the desired heading in the Document Map pane to see the associated text in the Normal view.

WRAPPING TEXT AROUND GRAPHICS -In Word, the text wrapping styles include: Inline, Square, Tight, Through, Top & Bottom, Behind, and InFront. By default, a picture is an inline object and is positioned in the text at the insertion point. To change to a floating object that is inserted in a drawing layer, change the wrapping style of the object. Use the Order button on the Drawing toolbar to move floating objects up or down within a stack.

To wrap text around a graphic object:

Click: Text Wrapping.

Choose: Desired wrap option.

 

ADDING A FIGURE CAPTION -A caption is a title or explanation for a table, picture, or graph. Word can automatically add and number captions to graphic elements you add. The caption label can be changed to reflect the type of object to which it refers.

To insert a caption in a document:

Move: To a blank line below a picture.

Choose: Insert/Caption.

The Caption Box has the following options:

Option Description

Label Select from Table, Figure, or Equation.

Position Specify the location of the caption, either above or below a selected item. When an item is selected, the Position option is available.

New Label Create your own captions.

Numbering Specify the format and starting number.

AutoCaption Turns on the automatic insertion of a caption (label and number only) when you insert selected items into the document.

· Select: The label you desire.

· Type: The desired caption.

· Click: .

CREATING A TABLE - a grid of horizontal rows and vertical columns; the intersection of a row and column is called a cell into which you can enter information. 

Select Table, Insert Table

Select # of rows and columns

Select OK

Your table appears and you are now ready to enter information (you can enter text or formulas or functions). You can use your mouse or Tab (SHIFT TAB) or arrow keys to move to various cells in the table.  A table toolbar will assist you in making adjustments to the table.

To insert a row:

    Move to where you want the new row to be

    Select Table, Insert Rows

To remove column dividers:

Select the cells you want to merge

Select Table, Merge Cells or use icon

To change the size of the table:

        Select the sizing handle in the lower right corner to    increase or decrease the size of the table

To change the size of the table grid lines:

Select Format, Borders and Shading, Borders

Make changes

Select OK

Save the table

To format the table:

        Use Table, AutoFormat to apply a pre-designed table design

        Use Alignment icons to align text inside the table

To sort a table

        Use Table, Sort and select A-Z or Z-A

UPDATING THE TABLE OF CONTENTS

       Move anywhere in the table of contents

        Press F9, Update Field, OK

ADDING HEADERS AND FOOTERS - A header is text that appears at the top of the page just below the margin.  A footer is text that appear at the bottom of the page just above the margin.

To insert a header:

View, Header and Footer

Select pre-defined headers and/or footers or customize your own.