OPENING A SECOND DOCUMENT WINDOW - unless you are limited by memory, you can have multiple documents open at one time. Normally, only one document can be seen at once. The document that contains the insertion point is the active document.

To switch from one open document to another:

Choose Window

Select the file you want to switch to

 

or

 

CTRL F6 to cycle forward through open documents

CTRL, SHIFT F6 to cycle backward

COPYING AND MOVING TEXT - you can copy and paste inside one document or you can copy text from one document to the other by copying it to the Clipboard and pasting it into the other document. Viewing both documents in one window lets you see at a glance where the text is coming from and where it is going.

To copy text:

Select text that you want to copy (if you want all, take Edit, Select All or triple click the margin)

 

Choose Edit, Copy or use the Copy icon

To copy between documents:

To move text:

SAME AS ABOVE EXCEPT CUT INSTEAD OF COPY

To move or copy text using DRAG and DROP:

CREATING A PAGE BREAK - if you need to begin a new page before the bottom margin is encountered by the program, you can insert a manual page break into a document:

move to the beginning of the line of text that will start the new page

choose Insert, Break or CNTRL <enter>

 

SEARCHING AND REPLACING TEXT - Word’s Edit>Find, Edit>Replace commands search a document from the insertion point to specified text

Find moves to a specified search in the document

Replace moves to a specified search text and replaces it with specified replacement text

Find Next ignores the occurrence and moves on to the next match

Replace replaces text and moves on to the next occurrence

Replace All replaces all occurrences from that point on

 

USING THE THESAURUS - lets you choose synonyms for the word that the insertion point is on

Choose Tools, Thesaurus or SHIFT F7

Select word

Select Replace

 

USING THE DATE COMMAND - instead of typing the current date into a document, you can let word automatically enter the computer’s system date

Select Insert, Date and Time

Select format

Insert as field if you want (will update automatically when document is opened or printed)

Select OK

SETTING MARGINS - the Page Margin refers to the amount of white space that surrounds the document. The Page Setup command lets you change the default margins from 1.25" (left and right) and 1" (top and bottom) to any specified value. New margin settings affect the whole document by default.

Select File, Page Setup

Select Margins tab (if necessary)

Use spin box to increase or decrease margin size or type in margin size

Select OK

 

Use View, Zoom to decrease characters and see entire document if not visible on the screen or to magnify the page or screen.

INDENTING PARAGRAPHS - Indents help set paragraphs off from the rest of the document.

Left – Indents entire paragraph from the left margin.

Right – Indents entire paragraph from the right margin.

First Line – Indents first line of the paragraph only.

Hanging – Indents all lines after the first line.

Use the ruler or

USING AND SETTING TABS - tabs are set every 1/2" by default. You can set custom tabs to affect the current paragraph or selected text.

Select area to be affected (all if entire document is affected)

Click the position on the ruler where you want to set a new tab (default tab settings to the left will be cleared; settings to the right will remain at 1/2")

or choose Format, Tabs and type in the new position and select SET

Select OK

Leader characters are solid, dotted, or dashed lines that fill blank space between tap stops. You can change these when you use Format, Tabs

USING FORMAT PAINTER – used to copy an existing format and apply it to new text

Move insertion point to text formatting is to be copied from

Click the format painter icon on standard toolbar (paintbrush)

Drag over text formatting is to be copied to

CHANGING LINE SPACING – the vertical space between lines of text

Single space is the default; to adjust spacing:

Or Select text

CREATING AN ITEMIZED LIST - a bullet is a symbol placed before text in a paragraph which causes the text to stand out from the rest of the document.

Place the insertion point where you want the bullet to appear

Select Format, Bullets and Numbering or click the bullet icon (a 1/4" indent will appear after the bullet and before the text; to change the indent choose Format, Paragraph, Indents and Spacing)

Use the Numbered tab if you want paragraphs to be numbered

 

To remove the hyperlink:

ADDING AN AUTOSHAPE - autoshapes are ready-made shapes such as rectangles, circles, arrows, flowchart symbols, etc.

Place the insertion point where you want the bullet to appear

Select Format, Bullets and Numbering or click the bullet icon (a 1/4" indent will appear after the bullet and before the text; to change the indent choose Format, Paragraph, Indents and Spacing)